ICDL Mudules03 Questions Answer in Word 2007

Q16. What are the graphical objects you can add into word document?

Answer:

Microsoft Word has a range of graphic formats that can be inserted into a document which are Pictures, Clip Art, Shapes, Smart Art and Charts.

Pictures:
Click on the Insert tab and then click on the Picture icon. This will display the Insert PictureSample Pictures is there. We can select a picture to insert it into the document from this folder or navigating any other place. dialog box. A folder called

ClipArt:

Click on the Insert tab and then click on the Clip Art icon. This will display the Clip Art pane down the right hand side of the screen. Within the Search for section type in a keyword for finding a clip art. Click on the OK button. The clip art images will be displayed. Insert as many clip art as we want.

Shapes:
Click on the Insert tab and then click on the Shapes icon. This will display a drop down list from which we have to select the shape that we want to insert into our document. Clicking on the icon from the drop down list we have to create the shape on the word document using the mouse.

SmartArt:
SmartArt option is available in Illustration group within the Insert tab. Clicking on the SmartArt icon will display the Choose a SmartArt Graphic dialog box. There are a variety of amazing graphic shapes. We can choose any of the graphics and apply in our document.

Chart:
Chart icon is located in the Illustration group within the Insert tab. Using this option we can create a chart for our data table. Clicking on the Chart icon will display the Insert Chart dialog box. There are a lot of types of charts from which we can select the perfect one for our data.

Q17. What is mail merging?  Write the benefit of using mail merge.

Answer:

Mail Merging
Mail merging feature is used to insert variable data into a fixed format by combining two files into one file. The two files- data file and document file need to be created before merge them. The variable information is stored in data file and the information which remains constant and the field names are in the main document file.

Benefits of using mail merge

There are some benefits of using mail merge-
1. We need not to type the names and addresses of the recipients separately when using mail merge.
2. This option reduces the typing of the document or return address again and again.
3. We can create documents for a large number of recipients within a short time.
4. Labels for thousands of recipients can be created with minimum labor using another file.
On the whole, using mail merge lessens huge time and labor.

Q18. Shortly write the steps of mail merge.

Answer:

The steps of mail merge are as follows-

Step-1: Select document type
Within the Mailings tab, in the Start Mail Merge section click on the drop down list of Start Mail Merge option and select Step by Step Mail Merge Wizard command. The Mail Merge panel will be displayed to the right of the document. Click Next command at the bottom.

Step-2: Select Starting document
In this step we have to select the main document from the given three options. Click Next at the bottom.

Step-3: Select recipients

In this step we have to select the list of recipients for the process. After clicking an option from the given three options, we need to browse the file or type a new list. Then click next option at the bottom.

Step-4: Write your letter

In this step we need to complete the letter. In the main document we write the main body of the letter which remains constant and the variable part of recipients can be imported by clicking More items... option from the panel. Click Next.

Step-5: Preview your letter

This section will show me the preview of letters one by one. We can move from one recipient to another by clicking the double right/left arrow button in the panel.

Step-6: Complete the merge
This step lets us print or edit individual letters. We can choose a specific letter or all of the letters to print or edit.

Q19. Write steps to change the document orientation and paper size?

Answer:

The steps to change the document orientation and paper size are as follows-

Document Orientation

1.       Click on the Page Layout tab when MS Word is open.

2.        Within the Page Setup section click on the Orientation button. A drop down list allows us to select either Portrait or Landscape orientation.

Paper Size

1.       Click on the Page Layout tab when MS Word is open.

2.       Within the Page Setup section click on the Size button. Now we can change the page size selecting an option from the drop down list.

Q20. Write the options of the page setup dialog box.

Answer:

Page Setup dialog box can be launched by clicking the Page Setup dialog box launcher. This dialog box has three tabs- Margins, Paper and Layout.

Margins

Within this tab we can specify the page margins and orientation of the document. There is an option to choose these margins for a specific part or for the whole document.

Paper
This tab allows us to select the paper size and paper source. We can make a custom paper size here. We also have a link to Print options here.

Layout
Within this tab we have options to edit Header and Footer. There are also links to line numbers and borders here.

Q21. Write the steps to add header and footer.

Answer:

The steps to add header and footer are as follows-

1.       Click on the Insert tab and from the Header and Footer section click on the Footer icon. A drop down list will be displayed.

2.       Choose a header design or click Edit Header to create it manually. A new tab named Design-header. with a variety of options will be displayed. Using these tools we can create the

3.       Following the same procedure, Insert→Header and Footer→Footer icon→Edit Footer, we can create the footer using the Design tab.

We can insert page number, date, time and many other things as header and footer.

Q22. Write the steps to add words to the built-in custom dictionary.

Answer:

The steps to add words to the built-in custom dictionary are as follows-

1.       Click on the Office Button and then click on the Word Options. The Word Options dialog box will appear.

2.       Select the Proofing button. Click on the Custom Dictionaries button. This will display the Custom Dictionaries dialog box.

3.       Click on the Edit Word List button. If we want to add any word then type it on the Word(s) box and click add. If we want to delete any word then we have to select that word from the list displayed in the Dictionary box and then click Delete command. The word will be deleted.

Q23. Write the steps to print document using print dialog box.

Answer:

First open the document that we want to print. Then click the Print button within the Office Button. The Print dialog box will appear. There are many options for printing the document-

Name:
In this section we have to select the printer name that we have already installed. By default the installed printer is selected normally.

Page range:
We can print the entire document, the current page or a range of pages using this option.

Copies:
We can print multiple copies and choose to collate these.

Zoom:
In this section we can choose multiple document pages to be printed on a single sheet of paper. The paper size can be scaled here.

Print:
This option allows us to select only odd or even pages to print.

Fulfilling these sections properly we need to click the OK button. Then the document will be printed as required.