ICDL Mudules03 Questions Answer 2011

Q01. Write the steps to create and save a new document in MS word 2007.

Answer:

The steps to create and save a new document in MS Word 2007 are as follows-

1.       Open Microsoft Word and press Ctrl+N. This will create a new document in MS Word. We can do the same thing from the Office Button. Press the New command from the Office Button. This will display a New Document dialog box. Click on the Create button. The new document will appear.

2.       To save the MS Word file, click on the Office Button and select Save command. The Save As window will appear. Clicking the Save icon next to the Office Button or pressing Ctrl+S on the keyboard will also display the Save As window.

3.       Select the location where we want to save the file from the box next to Save in: section within the Save As window. Give a file name in the File name section and click the Save command. The document will be saved in specified location with the given file name.

Q02. Briefly describe any five formats of MS word document.

Answer:

Five formats of MS Word document are as follows:

i. Word Document                 -Standard Microsoft Word 2007 format.                 -Default format if other formats are not manually selected.                 -File name extension is .docx

ii. Word 97-2003 Document                 -Readable and can be edited by earlier versions of Microsoft Word .                 -The new advanced features are lost which were made in Microsoft Word 2007.                 -File name extension is .doc

iii. Plain Text                 -Removes all formatting added to the document such as- bold, italics and underlining.                 -Removes all pictures and other features.                 -Only plain texts are saved.                 -File name extension is .txt

iv. Rich Text Format                 -Generic word-processing file format.                 -Viewable by any different word-processing program from different software manufacturer.                 -Some advanced formatting may be lost                 -File name extension is .RTF

v. Word Template                 -Saves the document as a template, i.e. new documents can be created based on this document.                 -File name extension is .dotx

Q03. How can you change the default user name, opening and save folder of the word document?

Answer:

Changing the default user name-

1.       Click on the Office Button and then click on the Word Options button. The Word Options dialog box will appear.

2.       Within the Popular option, the default user name is given in the box next to the User nameOK. The default user name will be changed. section. Change the user name and click

Changing the default opening and save folder-

1.       Click the Office Button and then click on the Word Options button. The Word Options dialog box will appear.

2.       Within the Save option, the default folder for opening and save a file is given in the Default file location section. Click on the Browse button and set the folder that we want to make default. Click OK. The default opening and save folder will be changed.

Q04. Describe the five document views.

Answer:

MS Word has five different views to display a document. These view buttons are located to the right side of the status bar. Also they are available in the Document Views group within View tab.

i. Print Layout: This is the default view. This view displays the document as it will appear on the printed                 page.
ii. Full Screen Reading: The second icon of view buttons displays Full Screen Reading. This view displays               the document in full screen reading in order to maximize the space available for reading.
iii. Web Layout: The next icon is for Web Layout. This view display the document as it would look as a     web page.
iv. Outline: The fourth icon is Outline. This displays the document as an outline and shows the outlining               tools.
v. Draft: The last icon is Draft view. This view displays the document as a draft to quickly edit the text.                    Certain elements of the document such as headers and footers will not be visible in this view.

Q05. Write the steps to insert the special characters into a word document.

Answer:

The steps to insert the special characters into a word document are as follows-

1.       Open the MS Word document in which we want to insert the special characters.

2.       Click on the Insert tab and Symbol command from the right most group of command.

3.       Click on the More Symbols command from the drop down list of symbol options. This will display the Symbol dialog box.

4.       Click on Special Characters tab within the Symbol dialog box.

5.       Select the special character that is to be inserted and click Insert. Then this character will be inserted at the place where the cursor is blinking.

Q06. What are the non-printing formatting marks?

Answer:

Non-printing formatting marks are the symbols in a document which do not appear when it is printed. To see the non-printing formatting marks we need to click on the Show/Hide icon (¶) in the Paragraph group of Home tab. The non-printing formatting marks are as follows-

Tab mark ( ), Paragraph break (¶), Space (·) and Soft paragraph break (  ).

Q07. How are insert and over-type mode related? In word 2007, how can you on the over-type mode?

Answer:

Insert and over-type modes relate very closely. Both of them generate new texts. But there is a slight difference between the two. In insert mode, new texts are inserted within the existing text when editing a document. But in over-type mode, new texts overwrite the existing text.

In Word 2007 the Over-type mode is disabled by default. To enable Over-type mode-

1.       Press the Word Options in the Office Button.

2.       Click Advanced option and check the box of ‘Use the Insert key to control over-type mode’. Now pressing the insert key will enable over-type mode.

Q08. Write the steps to replace a particular text in a word document.

Answer:

The steps to replace a particular text in word document are as follows-

1.       Click on the Replace button, located within the Editing section of the Home tab. This will display the Display dialog box.

2.       Type the word that we want to replace in the box next to Find what option and type the word by which we want to replace it in the box next to Replace with option.

3.       Click on the Find Next button. The next instance of the text will be selected. Click on the Replace button. Thus we can replace the word/words one by one. Also we can replace all the instances by clicking Replace All command.