ICDL Module All Questions Answer

 Module 06

Q01. How many views are available in power point? Explain

Answer

In MS PowerPoint there are seven views available in the View tab. But only three of their icons are located in the right side of the status bar- Normal, Slide Sorter and Slide Show View. The seven views are as follows:

1. Normal View: This is the view we normally work in. The slide thumbnails are displayed to the left and the selected slide is displayed to the right.
2. Slide Sorter View: Using this view we can easily rearrange the order of slides within a presentation.
3. Notes Page View: Shows the slide with notes. This view shows the slide as they will look when we print them. In this view we cannot edit the slide but only the notes.
4. Slide Show View: Starts slide show. The slide will be displayed as a slide show and fill the whole screen.
5. Slide Master View: This view is used to change the design and layout of the master slides.
6. Handout Master View: This view is used to change the design and layout of printed handouts.
7. Notes Master View: Opens the slide in Notes Master view. This view lets us to edit the notes of master slides.

Q02. Write the steps to apply themes into a presentation.

Answer:

The steps to apply a theme into a presentation are as follows:

1. Open a presentation file in which we will apply a theme.
2. Click on the Design tab.
3. Click on the down arrow to the right of the Themes section. This will display a drop down list of themes.
4. Single click on a design. The design will be applied to all the slides of the presentation file.

 Q03. Write the steps to change the background color of all slides.

Answer:

The steps to change the background color of all slides are as follows:

1. After opening the file click on the Design tab and the Background Dialog Box Launcher button.
2. Click on the down arrow to the right of the color section. Select a color from the drop down list of colors.
3. Click on the Apply to button at the bottom right corner of the dialog box.

This will apply the color to all the slides’ background.

Q04. What is slide master? What are the benefits of using slide master?

Answer:

Slide Master:

Slide masters contain the underlying content and formatting information used by a slide within a presentation. Each slide master contains one or more standard or custom sets of layouts.

Benefits of using slide masters

A master slide is beneficial in a presentation because we can propagate the general layout of the master slide through all the slides used in the presentation; that can include background, character format (i.e. size, font and else), date, slide number, icons or logos. In this sense, it also allows modifying the layout of the presentation much faster than if we had done it slide by slide.

Q05. Write the steps to insert a/an image/shape/chart/table/bullet/clipart into a presentation.

Q06. Write the steps to add header and footer into the slide.

Answer:

We can add Footer to the bottom of one or more slides, handouts, or notes pages in our presentation and add Header to the top of one or more handouts or notes pages in our presentation.

Adding a footer to a slide

1. On the Insert tab, in the Text group, click Header & Footer.
2. In the Header and Footer dialog box, on the Slide tab, select the Footer check box, and then type the text that we want to appear in the center bottom of the slide.
3. To display footer information on the selected slide only, click Apply. To display footer information on all of the slides in our presentation, click Apply to All.

Adding a header, footer, or both to a handout or notes page

1. On the Insert tab, in the Text group, click Header & Footer.
2. In the Header and Footer dialog box, on the Notes and Handouts tab, select the Header or Footer check box, or both, and then type the text that we want to appear in the center top (header) or center bottom (footer) of each notes page or handout.

Click Apply to all.

Q07. What is an organization chart? Write the steps to create an organized chart.

Answer:

Organization chart:

An organization chart is a diagram that shows the structure of an organization and the relationships and relative ranks of its parts and positions/jobs.

The steps to create an organization chart are as follows:

1.      Open the presentation and slide where we want to add the organization chart.

2.      From the Insert tab, in the Illustrations group, click SmartArt.
The Choose a SmartArt Graphic dialog box appears.

3.      From the Categories list, select Hierarchy

4.       From the Gallery, select Organization Chart

5.       Click OK
The SmartArt canvas and graphic will appear.

Q08. How many ways you can set the object order/alignment?

Answer:

Object Order:

To control ordering of object layers we use four commands from the Arrange button in the Drawing Home tab. These are - section within the 

1. Bring to front: Selecting this command brings the selected layer to the top of all the layers in the slide.
2. Send to Back: Selecting this command sends the selected layer to the back of all the layers in the slide.
3. Bring forward: Selecting this command move the selected layer to one step forward of the other layers.
4. Send Backward: Selecting this command sends the selected layer to one step backward of the other slides.

Object Alignment:

We can align objects relative to each other or relative to the slide.

 To align relative to each other-

1. Select the objects first and then in the Home tab within the Drawing section click on the Arrange button.
2. Click on the Align command from the drop down list of commands and again select the Align Selected Objects from the sub commands.
3. Now again from the Align command select an alignment option from the first six sub commands. Then the objects will be aligned relative to the objects.

To align relative to the slide

1. Select the objects which we want to align and then in the Home tab within the Drawing section click on the Arrange button.
2. Click on the Align command from the drop down list of commands and again select Align to Slide from the sub commands.
3. Now again from the Align command select an alignment option from the first six sub commands. Then the objects will be aligned relative to the slide.

To be Continuing.......