MS Word Tutorial Of Mail Merging

Mail Merge Wizard- step 2 of 6 select Starting document

You will see the following options displayed to the right of your document. In this Case will use the current document that is displayed on your screen.

Click on Next at the bottom right of your screen.

Step 2 to 6> Next: Select recipients

<Previous: Select document type.

Mail Merge Wizard- Step 3 of 6 “Select recipients”

The next step of the Wizard lets you determine which list of recipients will be used for the mail merge process.

In this case we will select the option Use an existing list.

Click on the Browse button. This will display the Select Data Source dialog box.

Use this dialog box to navigate to the folder containing a list called Staff. Select this file Click on the OpenFile Conversion dialog box. button. This may display the

Click on the ok button which will display the Mail Merge Recipients dialog box. Then Click on the OK button to continue. Click on the Next option at the bottom right of the screen.

Mail Merge Wizard- step 4 of 6 ‘Write your letter.

The following options are displayed to the right of your document.

Click at the start your document- Click on More items. See More items….

This will display the Insert Merge Field dialog box. Make sure that Title is selected and then Click on the Insert button. Click on the Close button. Press the Space bar.

Click on the More Items command> insert Merge Field Dialog box. Insert (e.g) FirstName, Secondname, Department.  

Then Close the box. And select those items and Press Enter.

Your document should now contain the following merge field codes.

<<Title>><<Firstname>><<Secondname>><<Department>>

Then Click on the Next (recipient) option at the bottom right of the screen.

Merge to Print> Edit Individual letters.