MS Office Word Tutorial Of Mail Merging

What is mail merging?

The mail Merge feature is used to insert variable data into a fixed format by combing two files into one file. Two files need to be created before you can merge them; these are the data file and the main document file. The variable information, such as names and addresses, is stored in the data file ready to merge into the main document file. The information, which remains constant and the field names are stored in the main document file, where each field name relates to a field name in the data file. the data in the two files is merge as a series of personalized letters or envelopes.

Preparation

Starting the Mail Merge Wizard

Open a document called Company Meeting. This is typical of a general letter which can be individually addressed and mailed. In order to mail merge this letter we need to inset codes to tell Microsoft Word where to insert items such as the name and addresses of each person we are going to send this letter to. We also need to tell Microsoft Word which list of names and addresses we are going to used and where this list is stored.

To start the process, Click on the Mailings tab. Click on the Start Mail Merge button.

Mail Merge Wizard- Step 1 to 6 ‘Select document type

From the drop down list displayed, select the steps by steps Mail Merge Wizard command.

You will see a panel displayed to the right of your document. In this case we wish to produce a mail merged letter, so we will use the Letters selection.

At the bottom right of the screen you have the option of clicking on Next to take you to the Next page of the mail merge wizard.

See step 1 to 6

Next Starting document.... Continuing....