ICDL Mudules02 Questions Answer MS Office 2007

Q07.  What are Application (executable) files?

Answer

The files that contain programs are called Application (executable) files. If we double click on an executable file then it will run the program within it. Application files are different from data files. Application files run programs while data files show data within it supported by any program such as word processor or spreadsheet program.

Q08. Write the steps to make a file read-only.

Answer

The steps to make a file read-only are as follows-

1.       Right click on the file that we want to make read-only.

2.       Select Properties command from the popup menu which will display the Properties dialog box.

3.       In the Attributes section click on the Read-only check box.

4.       Click OK button. This will confirm the file as read-only.

Q09. Write the steps to copy and move any file using keyboard.

Answer

The steps to copy a file using keyboard are as follows-

1.       First select the file that is to be copied.

2.       Press Ctrl+C. This will copy the file on the Clipboard.

3.       Press Ctrl+V where we want to make a duplicate of the file. This will paste the item there from the Clipboard.

The steps to move a file using keyboard are as follows-

1.       First select the file that is to be moved.

2.       Press Ctrl+X. This will move the file on the Clipboard.

3.       Press Ctrl+V where we want to move the file. This will paste the item there from the Clipboard.

Q10. Write the steps to search a file by date.

Answer

The steps to search a file by date are as follows-

1.       Open the Search Window by clicking the Search command in Start menu.

2.       Click on Advanced Search button. Some advanced options will appear.

3.       Click on the down arrow to the right of the Date section and select Date Modified or Date Created.

4.       Choose an option from the drop down list after clicking the down arrow to the right of the Any section.

5.       Select a date a few months before today’s date from the next box.

6.       Type the file name in the Name section and click the Search button. This will provide us results of files that contain the search word as their file name.

Q11. What are the wildcards used for searching any file?

Answer

A wildcard is a symbol that takes the place of an unknown character or set of characters. Commonly used wild-cards are the Asterisk ( * ) and the Question Mark ( ? ).

The Asterisk ( * )

The asterisk represents any number of unknown characters. We use it when searching for documents or files for which we have only partial names.

For example, if we enter cheese* as search term, the search might return these items: cheese, cheesecake, cheesedip.txt

The Question Mark ( ? )

The question mark represents only one unknown character. We use it when we have a list of files with very similar names, or when we are unsure of a few characters.

For example, if we enter take?.txt as search term, the search might return these files: take1.txt, taken.txt, take2.txt

Q12. What is file compression? How can you compress and decompress a file?

Answer

File compression

File compression is the way by which we make the size of files smaller. This is useful to save space on a disk or sending a file as an email attachment.

Compressing files

The steps to compress files as follows-

1.       Select all the files that we want to compress and right click over the selected files and from the popup menu displayed select the Add to Archive command. A new window will appear.

2.       Give an archive name and archive format for the compressed file and then click OK.

Thus the selected files will be compressed into a single file.

Decompressing/Extracting files

The steps to decompress a zipped file are as follows-

1.       Right click over the zipped file and from the pop-up menu displayed select the Extract Here command.

2.       The files within the zipped file will be decompressed at the same folder where the zipped file is saved.

Q13. What is computer virus? How can you keep your PC safe from computer virus?

Answer

Viruses

Viruses are small programs which can cause disruption or damage to the computer system or in some cases even destroy computer data. They can jump from one computer to another computer via disk or a network and even using one’s email system they can be mailed to all his email contacts and thus infect other people’s computer.

Saving from viruses

Diskettes/CD-ROMs/DVDs and network are the main media for viruses to transfer from one PC to another. So we should avoid unnecessary connection of these devices and network. When necessary they should be scanned first by an effective virus checking program before any access of file within them. We should never connect to the internet without an active virus checker program scanning all the files we download. And also we should keep the antivirus program up-to-date.

Q14. Write the steps to print any document.

Answer

After installing a printer we should follow the following steps to print a document-

1.       First we have to open the file that we want to print.

2.       In case of Microsoft Office 2007 package we need to click the Office Button and then select the Print command. For most of the other application programs we will get the Print command in File menu and within many applications, the keyboard shortcut for printing a document is Ctrl+P.

3.       Clicking the Print command will appear a Print Window. We have to fulfill the required options properly and then click OK.

Then we will get the document printed in black and white.